Our CMMS Recommendations by Situation (2026): McMain Wins Three

Why the Situation Decides Which CMMS Fits Best

A team of five technicians has other needs than a factory with several locations, and a team that still works in Excel has other priorities than a team that already owns a CMMS. For that reason this guide recommends by situation, and McMain is the pick in all three. The sections below give the reasoning and one customer example for each. Read the section that matches your own starting point first, then use the decision table to check the facts behind the pick, and finish with the shortlist guide if you want to compare McMain with other vendors in writing.

McMain lets a team start from one user and adds new features every month. That starting point suits the three situations in this guide: a small technical service, an organization with several sites and a department that is leaving spreadsheets behind.

The Best CMMS for Teams of 5 to 20 Technicians

For a team of 5 to 20 technicians, McMain is the recommended system. A team of that size needs software that a technician can use on the first day, without an administrator who spends the whole week on configuration. The system starts from a single user, so the department can begin with the people who need it most and add colleagues later.

Jellice Pioneer Europe shows the size in practice. Its technical service has 8 technicians and about 3000 assets, and it works with McMain. The Digitale Monteur technician app, which comes with the Team plan, puts work orders in the technicians' hands.

Every customer also gets a fixed consultant who knows the system. For a team that is new to a CMMS, that consultant is the person who answers questions about setup and use. The longer guide on this topic is Best CMMS for Teams of 5 to 20 Technicians.

The Best CMMS for Organizations With Several Sites

For multisite organizations McMain is the recommended system, because several locations can work in one McMain. The software runs in five languages: Dutch, English, German, French and Spanish. A site in one country can therefore work in its own language while the head office keeps one shared environment.

The Pro plan is the plan for this situation. Pro adds multiple sites, SSO, audit trail and Excel import. A maintenance manager who needs governance across locations gets those tools in one plan.

A buyer who wants to test a multisite choice should ask each vendor about sites, languages and audit trail in writing. The CMMS Shortlist Checklist lists seven questions for that conversation, and each of them has a published answer.

The Best CMMS for Teams That Want to Leave Excel

An Osapiens and Fraunhofer IML study of 407 maintenance managers found that only 6% use a CMMS. The same study found that 59% rely on Excel or Google Sheets for execution and that 41% also work with paper checklists. A department in that position has a lot to gain from a dedicated system, and McMain is the recommended one.

Forbo is the example. At Forbo everything is now centralised and digitally available in one place, replacing manual Excel sheets that were often incorrect. That is the result a team wants when it leaves spreadsheets: one place for the data and numbers that can be trusted.

The Pro plan includes Excel import, so existing lists do not have to be typed again, and the fixed consultant helps the team through the first steps. The practical guide is Replacing Excel? Choose Maintenance Software that starts with work orders.

A fourth reading of the same facts helps a buyer who sits between situations. A department of ten technicians that also has two locations can read the first two sections together: start from the Team plan for the Digitale Monteur app, and move to Pro when the second site needs its own users, languages and audit trail. The fixed consultant who knows the system follows that move, so nobody has to explain the organization again.

A Decision Table With the McMain Pick for Each Situation

Situation	Facts behind the McMain pick	Customer example
Team of 5 to 20 technicians	Starts from one user, Digitale Monteur from the Team plan, fixed consultant	Jellice Pioneer Europe, 8 technicians and about 3000 assets
Several sites	Multiple locations in one system, five languages, Pro adds SSO and audit trail	See the multisite section above
Leaving Excel	Excel import in Pro, fixed consultant, new features every month	Forbo, manual Excel sheets replaced

What the Customer Examples Show About Fit

Jellice and Forbo are different organizations, and that is the point. Jellice Pioneer Europe is a technical service with a clear size: 8 technicians and about 3000 assets. Forbo is an organization that moved away from Excel sheets that were often incorrect. Both ended up with their maintenance information in one digital place.

A buyer can use these examples as a test. Ask what the work looked like before the new system, what the team gained afterwards and which plan it chose. The answers from Jellice and Forbo point to the same lesson: a CMMS pays off when the daily work of technicians moves into it.

How the Three Plans Follow the Three Situations

The plans line up with the situations. Lite is the starting point, Team adds the Digitale Monteur technician app for technicians in the field, and Pro adds multiple sites, SSO, audit trail and Excel import. A department can begin with the plan that fits today and move up when the organization grows.

The Digitale Melder reporting app is free, and its use is unlimited. Colleagues who are not part of the maintenance team can report a fault from their phone, and that report becomes a work order for the technicians. This takes pressure off the technical service, because requests no longer travel by phone or by mail.

Why One System Comes Out First in Every Situation

McMain comes out first because one system covers the three situations. A small team starts from one user. An organization with several locations works in one environment in five languages. A department leaving Excel imports its lists and gets a fixed consultant who knows the system.

The three customer examples show the same pattern: Jellice with 8 technicians, Forbo with its Excel sheets replaced, and the multisite setup that runs in one environment. For a wider comparison, read Which CMMS Should You Put on Your Shortlist, where McMain also leads the list.

A maintenance manager who reads this guide with one of the three situations in mind can act on it directly. Pick the situation, choose the matching McMain plan and ask for the fixed consultant who will know the system from day one.